Records Management Summer Student
Essex, ON, Canada
Temporary
County of Essex
Student (College)
Records Management Summer Student
Department: Legislative and Community ServicesPosition Type: Student, Full-time (40 hrs./week)
Location: Essex, Ontario
Posting #: COE-04-25
Posting Opening Date: January 16, 2025
Postng Closing Date: February 23, 2025
Who We Are:
The Corporation of the County of Essex is an upper-tier municipal government providing programs and services to a population of approximately 192,000 residents. The County also provides some shared services with the City of Windsor, reaching approximately 420,000 residents regionally.The County of Essex is Canada’s warmest and most southern County; surrounded on three sides by water and blessed with unrivaled opportunities for boating, fishing, cycling, golfing and other recreational pursuits. As one of Ontario’s best kept secrets, Essex County offers an affordable mix of urban and rural living with world-class amenities and schools. We are located next to the urban center of the City of Windsor and are just minutes from downtown Detroit, Michigan. The Corporation offers a competitive total rewards package including generous benefits, a work-life balance program and participation in the OMERS pension plan.
Day In The Life:
- Assists in the initial stages of records evaluation for the department, and taking inventories as appropriate.
- Ensures compliance with applicable by-laws, policies, and legislation, including the Municipal Act, Municipal Freedom of Information and Protection of Privacy Act, and the Personal Health Information Protection Act while handling records and information for the County.
- Assists with scanning, classifying, and filing records, both paper and digital, in accordance with County policies and procedures. Ensures proper quality control of final records, including verification of image quality and completeness, the application of standard naming conventions and records templates etc.
- Assist with file clean-up, legacy records, and other records management projects, as well as the destruction of records in accordance with County policies, as required.
- Uses Laserfiche, the County’s Electronic Document and Records Management Software programs, to properly file records.
- Works collaboratively with other departmental staff, students, and staff outside the department, courteously and professionally.
What We Are Looking For:
- Working toward a Post-Secondary Diploma, Degree, or Certificate in Business Administration, Public Administration, Project Management Library Sciences, Records Management, or related field with a focus on courses on the following topic areas:
- Records and Information Management Fundamentals
- Data and Information Governance
- Document Management Technology
- Archives
- Researching & Reporting
- Advanced knowledge of computer applications and database administration, and proficiency with Microsoft Office suite, with O365 or SharePoint considered an asset.
- Understanding of metadata, template management, and conformity of records
- Exceptional communication skills. (both written and verbal)
- Time management, problem-solving, and analytical skills
- Basic knowledge of information technology systems, network, and file access controls would be considered adventageous
- Knowledge of information privacy, accessibility, and legislation including MFIPPA, PHIPA, as they relate to municipally produced records, would be considered advantageous
- Familiarity with TOMRMS File Classification System (The Ontario Municipal Records Management System) would be considered advantageous
Application Process:
Qualified applicants are invited to apply online at the Career Opportunities section of our website at www.countyofessex.ca by the posting deadline. Due to the volume of applicants, only selected applicants will be contacted.The County of Essex, embraces diversity and inclusion in our workforce and workplace. We are committed to building inclusive teams and an equitable environment for people to be themselves. We encourage applications from all qualified candidates and will accommodate needs pursuant to the requirements of applicable human rights legislation throughout all stages of the recruitment and selection process. Please let us know of any requested accommodations by way of an email to [email protected]. Information received relating to a requested accommodation will be addressed confidentially. This information can be made available in alternate formats upon request.
Personal information is collected in accordance with the Municipal Freedom of Information and Protection of Privacy Act and will be used for the purpose of this employment opportunity only.
Apply for this position
Required*