Human Resources Assistant

Posting #: COE-11-26 | Opening Date: January 14, 2026 | Closing Date: February 1, 2026 

Role Snapshot (Our Elevator Pitch!)

Why Work With Us?

What You'll Do

1. Support Attendance Management Excellence
   • Extract and analyze quarterly attendance reports across all divisions covered by the Attendance Support Policy (ASP
   • Differentiate between Supported and Accountable absences and identify trends or patterns requiring further review
   • Prepare manager-specific dashboards outlining:
     • Employees requiring attendance meetings
     • Current phase within the program
     • Historical movement between phases
   • Coordinating meeting logistics and room bookings
   • Taking notes or minutes during preparatory or formal sessions
   • Provide managers with standardized templates, scripts, and documentation to support consistent and compliant processes
   • Maintain accurate, confidential records related to attendance discussions, phase progression, and program exits
   • Track quarterly phase movement to support program integrity and transparency
   • Act as a liaison between HR, managers, and unions to ensure timely follow-up and adherence to ASP protocols
   • Respond to general inquiries related to ASP, escalating complex matters to appropriate HR staff
2. Administrative & HR Support
   • Manage calendars, coordinate meetings, and prepare agendas, minutes, and action-item trackers
   • Draft and support correspondence, file management, and data consolidation for HR initiatives and Council reporting
   • Assist with scheduling and coordination of departmental priorities during peak periods
   • Assist with filing, formatting job descriptions, preparing communication drafts, and other HR coordination tasks
   • Provide backfill administrative coverage during employee absences or high-volume HR periods
   • Provide administrative support for collective bargaining, including:
     • Preparing negotiation binders and related documents
     • Coordinating meeting logistics and room bookings
     • Taking notes or minutes during preparatory or formal sessions
3. Contribute to Team Success
   • Perform other related duties and tasks as assigned

• • Post-secondary diploma or certificate in Human Resources, Business Administration, Office Administration, or a related filed

• • Minimum of one (1) year of related administrative experience
  • Experience in a unionized and/or public sector environment is preferred

• • Strong attention to detail with excellent organizational and time-management skills
  • Demonstrated ability to maintain confidentiality and manage sensitive employee information
  • Strong interpersonal and communication skills with the ability to work effectively with staff, management, and union representatives
  • Proficiency with Microsoft Office, (Word, Excel, Outlook, PowerPoint) and comfort working with spreadsheets and databases
  • Ability to manage multiple priorities with minimal supervision

• • A valid Class “G” Ontario driver’s license and access to a personal vehicle for work-related purposes
  • Ability to provide a Ministry of Transportation Driver Abstract and Police Information Check
  • Must provide a Police Information Check (PIC)

• • A full-time, permanent position (35 hours per week) based at the County of Essex Administration Building.
  • A competitive salary aligned with Salary Band 2 of our non-union structure.
  • Participation in the OMERS pension plan.
  • Comprehensive health, dental, and life insurance benefits.
  • Ongoing professional development and training opportunities.
  • A collaborative and respectful work environment committed to service excellence

The Application Journey

Your journey starts here. Submit your application online at the Career Opportunities section of our website at www.countyofessex.ca by February 01, 2026. If selected, you will be contacted by our HR team to participate in our hiring process.

We believe in a thoughtful and transparent hiring process designed to identify the best candidate for the role while allowing you to learn about us. Here’s what you can expect:

1. Application Submission
Submit your application, including a tailored resume and cover letter, through our online portal by February 01, 2026.
2. Initial Screening
Our hiring team will review applications to shortlist candidates whose skills, qualifications, and experience closely match the role’s requirements.
3. Phone Interview
Shortlisted candidates will participate in a 15-minute phone interview to discuss their background, interest in the role, and alignment with our organizational culture.
4. Comprehensive Interview Panel
Selected candidates will be invited to a panel interview. This stage will focus on your experience and skills in Human Resources. The panel will include representatives from Human Resources and other departments to ensure a comprehensive and balanced evaluation.
5. Offer and Onboarding
If selected, you’ll receive a formal offer outlining the terms of employment. Upon acceptance, our onboarding team will work with you to ensure a smooth transition, including introductions to your team, access to tools and systems, and a comprehensive overview of your first 90 days.

The County of Essex embraces diversity and inclusion in our workforce and workplace. We are committed to building inclusive teams and an equitable environment for people to be themselves. We encourage applications from all qualified candidates and will accommodate needs under human rights legislation throughout all stages of the recruitment and selection process. Please let us know of any accommodations through [email protected]. Information received relating to accommodation will be addressed confidentially. This information can be made available in alternate formats upon request.

Personal information is collected in accordance with the Municipal Freedom of Information and Protection of Privacy Act and will be used for employment opportunities only.